2018 Conference

9th Annual
Citizens’ Climate
International Conference
& Lobby Day


When
June 10-12, 2018

Where
Washington, DC

Registration Fees & Deadlines

Advanced registration is now closed. Walk-ins for the conference are welcome!

Lifechanging, Empowering, and Inspirational!

conference attendeesCitizens’ Climate Lobby is doing something special. In the face of political divisiveness, we’re bringing Republicans and Democrats together. In the face of uncertainty and distraction, we maintain a laser-like focus on our goal. Join us for the Citizens’ Climate 9th Annual International Conference & Lobby Day to be a part of this powerful, unique movement.

Everyone from brand new CCL volunteers to seasoned citizen lobbyists will receive special training on how to communicate about climate change and climate solutions. You’ll also hear from inspiring speakers and meet fellow volunteers from across the country who are dedicated to this issue. For those who are interested, you can put your new training into practice at the Lobby Day on Tuesday, June 12, where you can meet with members of Congress and their staff on Capitol Hill.

New this year: Optional Saturday Seminars

Take a deeper dive into one of our three sessions: Communications Skills for Advocates, Carbon Fee & Dividend, or Working Together: Building Relationships Across Race and Culture. If you plan to attend, be sure to add this ticket to your registration as well (it is a separate ticket at $35). See the FAQ’s below for more information.

Conference Countdown

Speakers

Dr. James Hansen Climate Scientist

Dr. Natasha DeJarnett, American Public Health Association

Adele Morris, Brookings Institution

Ted Halstead, Climate Leadership Council

The Venue

CCL Conference Host Hotel

Address

Omni Shoreham 2500 Calvert Street NW (Red Line – Woodley Park) Washington, DC 20008

Phone: (202) 234-0700

We have reserved a limited number of guest rooms at a discounted rate of $269 per night for up to 4 people per room. Space is limited. Book your room now. Room reservation deadline is Wed, May 9.

Reserve a room

Looking for a roommate or other lodging options?

Map

Schedule of Events

Conference & Lobby FAQs

Registration Questions

Who is invited to attend the Annual Conference?

Everyone is invited to participate. There are many ways to contribute to the success of CCL’s mission and for those who are able to, we encourage you to attend the Annual International Conference and Lobby Day. Attendees have described this as a life-changing experience, and we want you to enjoy that experience too!

The Conference is open to everyone and is not limited in scope. We have 1,000 spots for citizen lobbyists that are on a first come, first served basis. There are two ticket types to choose from depending on whether you will or will not lobby on June 12.

How do I register?

Advanced registration is now closed. We welcome walk-in registrations for the Conference Only at a fee of $179.

Is there a registration fee?


Advanced registration is now closed. We welcome walk-in registrations for the Conference Only at a fee of $179.

Is there a cancellation deadline?

Yes, the cancellation deadline is Friday, May 25.

If you can no longer attend, please contact us to cancel so we can adjust the lobby schedule accordingly.

Can minors (under 18) attend the International Conference & Lobby Day?

Yes! CCL believes in empowering young voices. Please note that conference attendees and lobbyists under the age of 18 require additional steps for registration. Here are the considerations that you should be aware of and steps you should take:

  • All conference attendees and lobbyists under the age of 18 must be accompanied by a parent/legal guardian or chaperone. Chaperones must be approved by parents/legal guardians via a permission slip. Permission slips not received by May 25 may result in canceled registration and forfeiture of lobby spot.
  • There is a limit of one minor per chaperone, parent, or legal guardian on lobby day.
  • Minors attending with a chaperone must register by April 30.
  • We have limited lobby meetings available for lobbyists under 18. This includes children accompanying parents while parents lobby. Please email our membership coordinator Sara Wanous (below) to check on availability of lobby spots.

To acquire a permission slip and for all questions regarding minors attending the Conference and Lobby Day, please email our membership coordinator Sara Wanous at gro.y1534502877bbole1534502877tamil1534502877csnez1534502877itic@1534502877suona1534502877w.ara1534502877s1534502877.

Are meals included in the registration fee?

No, meals are NOT included in the registration fee. However, the area is packed with restaurants.

Is my conference fee transferable?

Conference registration fees are not transferable.

Whom should I notify if I need to cancel?

If you need to cancel, contact us right away by email or by phone at (619) 437-7142. Please understand the lobby schedules are greatly impacted by last-minute cancellations, so we would appreciate as much advance notice of cancellations as possible.

Refunds are only available through May 25. You can still cancel after May 25, but we cannot process your refund.

May I pay by check?

Yes! To pay by check, click “Have an offer code?” on the checkout page and then type the word “check” in the box, click the check mark and continue completing the registration form. Then mail your check, made payable to Citizens’ Climate Education, to our office at 1330 Orange Ave, Suite 309, Coronado, CA 92118. Your payment must be received by May 25, 2018, if you have registered to lobby.

Are scholarships available for registration, travel, and hotel expenses?

We strive to keep conference registration low to make it possible for as many people who want to attend to be able to do so. To request a registration discount or fee waiver, please email gro.y1534502877bbole1534502877tamil1534502877csnez1534502877itic@1534502877xobni1534502877.ecne1534502877refno1534502877c1534502877.

We have two small scholarship funds available to those that qualify. To find more information and to apply: Diversity Scholarship and Conservative Scholarship. Application deadline is April 15th. If you have questions, please email gro.e1534502877tamil1534502877csnez1534502877itic@1534502877enile1534502877da1534502877.

For financial support to offset travel and lodging for the conference, we recommend talking with your Group Leader or State or Regional Coordinator about local fundraising efforts.

Some volunteers have donated hotel or airline points to help other volunteers reduce their costs. You might also check out these online fundraising resources on CCL Community.

When will registration occur during the conference?

Registration will begin Saturday, June 9 in the evening. Registration will reopen Sunday, June 10, and Monday, June 11, in the morning and go through the afternoon. We encourage you to register Saturday evening if possible to streamline the registration process the following days.

Lobbying Questions

May I change the lobby schedule I receive?

We kindly ask that you love the schedule you get. The process of coordinating the schedule is complex and changes have domino effects. Often there are more constituents than space available in Capitol Hill offices. Sometimes Congressional staffers have requested a limit on the number of people attending the meeting. If for any reason you cannot attend a meeting we ask that you contact the meeting leader.

Is there a maximum number of lobbyists for the Lobby Day?

We have a limit of 1,000 citizen lobbyists for Lobby Day. If you want to participate in lobbying, we encourage you to register early.

However, there is plenty of room at the conference June 10-11. Even if you can’t lobby, we hope you will take advantage of the speakers, workshops, and opportunity to network with like-minded volunteers at the conference.

About how many meetings will I have? How many volunteers will be on the lobbying teams?

Based on our experience last year with so many people wanting to lobby, we expect each person to have at least 2 lobby meetings but probably not more, with 4-6 people in each meeting. This is subject to change, of course, depending on how many offices we schedule appointments with and the timing of those meetings.

Who makes the appointments for lobby meetings in DC?

Designated CCL ‘Congressional Liaison’ Volunteers or Appointment Setters will make appointments with Congressional offices. In some cases, CCL Interns will make appointments.

If you have questions about the appointment setting process or responsibilities, email gro.e1534502877tamil1534502877csnez1534502877itic@1534502877yma1534502877.

How are lobby schedules created?

All lobby schedules are coordinated at the CCL office with a software program that prioritizes constituents and existing liaisons be placed in their district meeting if possible.

We cross reference the availability you provided when you registered, and we place you into appointments based on your availability, your congressional district, and the need for volunteers to fill meetings where we do not have any or enough constituents to fill the meeting. We try to have no more than 4-6 people per meeting, depending on the number of people we have attend the Lobby Day.

We kindly ask that you love the schedule you get. The process of coordinating the schedule is complex and changes have domino effects. Often there are more constituents than space available in Capitol Hill offices. Sometimes congressional staffers have requested a limit on the number of people attending the meeting. If for any reason you cannot attend a meeting we ask that you contact the meeting leader.

How are lobby schedules created for minors?

To attend the conference and to lobby, attendees under the age of 18 must submit a signed parents’ permission form by April 30. (Send an email to gro.e1534502877tamil1534502877cnezi1534502877tic@s1534502877uonaw1534502877.aras1534502877 for a permission form.) The name of the parent or guardian that is accompanying the minor must be provided. Minors will be scheduled to lobby with their parent or guardian. There is a limit of 1 minor per chaperone.

Whom should I contact at CCL with my scheduling questions?

If you have questions about who is making the appointment or this process contact Amy Bennett.

Can I request to be in a specific lobby meeting?

Yes, special requests must be submitted at time of registration. There’s a place on the registration form to request special consideration. Please keep in mind that we prioritize constituents to meet with their member of Congress, and there are no scheduling guarantees.

Will my Lobby Meeting Team have time to meet and prepare?

Meeting preparation matters! We ask the leader for each lobby team to contact the team members as soon as possible after everyone receives their lobby schedules to arrange a time to prepare for the meeting. It is not possible to designate specific times at the conference for each team, but to simplify finding your own best time, we have made the chart below. If you don’t hear from your team lead, you can also contact them. All contact information will be on your schedules, which will be emailed to you on Thursday, June 7.

Some teams arrange to meet by conference call prior to arriving in D.C. Many find a time to meet during the conference, either at a meal or on the lobby day itself. Often there is a time during the Tuesday lobby day when everyone can meet in a congressional cafeteria to plan, which you can determine by looking at your schedule.

To facilitate your preparations, there will be rooms available during the conference where you can meet. This year, we are also suggesting a possible time to meet during meals, but it is up to each team to find their own time that works best. Here are the suggested times:

Suggested Lobby Meeting Planning Times

Lobby Meeting Start TimeSuggested Planning Time (arrange with your team lead)
10-10:59 a.m. meetingsSunday Dinner First Hour
11-11:59 a.m. meetingsSunday Dinner Second Hour
1-1:59 p.m. meetingsMonday Breakfast
2-2:59 p.m. meetingsMonday Lunch
3-3:59 p.m. meetingsMonday Dinner First Hour
TBD, 9 a.m., 12 p.m., and all othersMonday After Dinner 8:15 p.m.

How do I get ready?

Whether it’s your first time lobbying or your tenth, visit our Prepare for Lobby Day page to read through our recommended resources as a guide to walk you through the process of planning a powerful Lobby Day experience and the upcoming calendar of deadlines, helpful links and trainings.

How many members of Congress (MOCs) will we meet with?

Last year we met with just over 500 offices for our June Lobby Day. We hope to surpass that number this year!

Can I drop in to a Lobby Meeting?

No, please do not drop in to a lobby meeting or join a team you aren’t scheduled for without the permission of the team lead. We put a lot of effort and advance planning into creating lobby teams, including making sure they aren’t too large and making sure everyone who is registered to lobby has a workable lobby schedule. The June lobby day is not a drop-in event. Advance registration and our Climate Advocate Training are expected of everyone who wishes to participate in the lobby day.

What should a citizen lobbyist wear?

We suggest business attire for those participating in our Lobby Day on Capitol Hill. As our Legislative Director, Danny Richter, likes to say, “In DC, if you want to be taken seriously, you need to dress seriously!”

  • For men, that might mean dress pants, shirt, tie, and jacket.
  • For women, that might mean a skirt or dress pants with a professional top and jacket, or a dress.

Everyone should wear comfortable shoes (or bring a bag big enough to hide sneakers between meetings!). There will be a LOT of walking in DC and many seasoned CCL lobbyists can tell you about their sore feet if you don’t believe us!

Casual or business casual attire is just fine for the conference itself.

What should I do with my luggage/bags while I am lobbying on Capitol Hill on Tuesday?

We recommend checking your bags at the front desk of your hotel if you plan to leave DC on Tuesday evening. Make sure you leave plenty of time for your last lobbying appointment (it could start as late as 5:30 pm) to get back to the hotel, pick up your bags, and then get to the airport or train station.

Another option is to utilize the Tiburon Lockers for storage in Union Station, but the cost can add up quickly for this service. See the pricing and policies here. The hours of operation are 6 AM to 10 PM, Daily.

We do not recommend taking your luggage with you to Capitol Hill. You may experience problems with security to the federal buildings, you will be doing a lot of walking throughout the day, and the House and Senate offices are all very small and cannot accommodate luggage.

How can I get CCL business cards & thank you cards?

When you meet with your members of Congress and their staff on the Hill, you can look like professionals by presenting your own CCL business cards. Follow the instructions from Community Lobbying Resources to create and order your own CCL business cards. Also, don’t forget the thank you cards. You can either print them at home, use a local printer, or order them through CCL’s signs.com store.

Program and Agenda

What are the Optional Saturday Seminars?

CCL’s core values say, in part, “We are prepared and do our research. We consult experts and use data. We are open to new information.” Before the June 2018 conference, our volunteers will have an extra chance to put this value into action by attending our “Optional Saturday Seminars.”

Each of these optional seminars lasts three hours, taking our volunteers deeper into the material than a standard conference breakout. Attendees can choose one of three topics: communication skills, diversity, or carbon pricing policy.

Communication Skills for Advocates
Wish you had the communication tools to sidestep resistance and promote collaboration in your climate conversations? This workshop will give you those tools! In “Communication Skills for Advocates,” you’ll receive an introduction and hands-on experience with a proven technique called Motivational Interviewing (MI). The workshop will cover how to use MI in lobby meetings, coaching conversations with volunteers, new member interviews, handling conflicts in a group, climate change conversations in social situations and related topics suggested by the audience.

This session will be led by David Christian, Ph.D., a licensed psychologist who has conducted MI trainings for 25 years with activists, lobbyists, physicians, psychologists, counselors and other professionals.

Working Together
Building Relationships Across Race and Culture – CCL is building political will for climate legislation, and a crucial piece of that work is building relationships with people from all backgrounds and beliefs. In this session, you’ll consider some essential questions to expand your outreach and alliances: “Who aren’t we talking to? What gets in the way of talking to them? What gets in the way of listening? How do we deepen our connections with people and organizations that come from different traditions, cultures or ethnic heritages than our own?” You will explore your experiences building relationships with people from different traditions, cultures or ethnic heritages and increase your capacity to develop those relationships through practice in small groups.

This session will be led by Dr. Barbara Love, Professor Emeritus of Social Justice Education at the University of Massachusetts Amherst and a CCL Advisory Board member.

Carbon Pricing Policy: Carbon Fee & Dividend
CCL is built around advocacy for a carbon pricing proposal called Carbon Fee & Dividend. The relative simplicity of the proposal is one of its greatest attractions, but even “simple” federal policy can raise lots of good questions. The session will begin with a one-hour review of the CFD policy framework, also covering the REMI, Dividend Delivery, and Household Impact studies. In the second hour, volunteers will form breakout teams to develop key questions on specific topic areas. The third hour will consist of an open forum to discuss questions developed by the breakout teams and from individual participants. The results will be consolidated into a report following the conference.

This session will be led by Rick Knight, CCL’s Illinois state coordinator who enjoyed a 40-year career in energy research.

For $35, volunteers can take advantage of this pre-conference learning opportunity. Be sure to also add the Optional Saturday Seminars ticket to your Conference registration. You’ll also be asked in the registration process which of the three seminar choices above you are interested in.

What is the CCL Climate Advocate Training Workshop (CATw, formerly known as Group Start Workshop)?

The Climate Advocate Training Workshop focuses on CCL, our history, methods for generating political will, and covers the basics of how to lobby Congress using CCL’s specific approach. The training occurs at our International and Regional Conferences, our Congressional Education Days, and when we are initiating a brand new group in a new area.

If you have not participated in CATw before the 2018 Conference, plan to attend the training led by Elli Sparks and Brett Cease at 10 a.m. on Sunday, June 10. You cannot lobby unless you have attended this training.

If I've never attended CCL’s Climate Advocate Training Workshop (CATw), should I attend the session on Sunday morning?

All Lobby Day participants are required to participate in the CCL Climate Advocate Training Workshop prior to lobbying. If you’re new to CCL or you never attended this training before (even if you’ve been with CCL for a while), plan to attend this basic training to lobby.

What's the difference between the Climate Advocate Training Workshop (CATw) and the training webinars leading up to the conference?

All Lobby Day participants are required to participate in the Climate Advocate Training Workshop (CATw) prior to lobbying. CATw is CCL-specific and typically only occurs at our International and Regional Conferences, our Congressional Education Days, and when we are initiating a brand new group in a new area. The training webinars are optional but strongly recommended.

CATw focuses on CCL, our history and methods for generating political will.

Our lobby training webinars are an outstanding supplement to our CATw. Visit our Prepare for Lobby Day page to read through our recommended resources as a guide to walk you through the process of planning a powerful Lobby Day experience and the upcoming calendar of deadlines, helpful links, and trainings.

What is the difference between the Climate Advocate Training Workshop (CATw) and the Online Climate Advocate Training (oCAT)?

While both trainings cover the same material about CCL, our history, methods for generating political will, and covers the basics of how to lobby Congress using CCL’s specific approach, the online training does not allow you the opportunity to participate in a mock member of Congress meeting. This activity helps you understand at a practical level, the roles in at lobby meeting, how to plan an agenda, and putting it all together!

If you have completed the oCAT, but not the live CATw, we encourage you to attend the last 45 minutes 11:45 a.m. – 12:30 p.m. of the Climate Advocate Training on Sunday morning during the conference so you can participate in the mock member of Congress meeting!

There are three workshop options Sunday morning. Which should I attend?

If you have previously attended the Climate Advocate Training Workshop (either at a Regional or International Conference, or during your Group Start), and you are not a Group Leader or Liaison, the Skills Building Workshops are for you! Stay tuned for more details on the specifics of these workshops.

Lodging Questions

What are the details on host hotel?

The host hotel is the Omni Shoreham, located at 2500 Calvert Street NW, Washington, D.C., 20008. For conference attendees, the rate is $269 per night with up to four people per room. You must book by May 9 to receive the CCL rate. Visit our group room block reservation page on the hotel’s website to make your reservation. Reservations are made on a first come, first served basis and fill up quickly, we suggest you make your reservation early.

How can I find a roommate or a local host?

In order to facilitate the coordination of searching for roommates, we’ve created a forum on CCL Community (join CCL Community first if needed).

Are you looking for a local DC-area host offering accommodations in their home? Or perhaps you’re a potential host? If so, then go to the Homestay Portal.

Please note: Liability waivers will be provided to gain access to either system.

Are there hostels nearby?

Hostels (rates vary between $26-$40/night for dorm style accommodations)

You also might consider renting through Airbnb.

Travel Questions

How long will it take to get from the doors of the hotel to get to the steps of Capitol Hill?

Taking the Red Line from the hotel and then walking over to Capitol Hill takes about 35 minutes.

Is there a subway/rail system near the hotel?

Yes, DC’s rail service is called Metro. The Red Line stops at Woodley Park which is a couple of blocks away from the Omni Shoreham Hotel. Check out this DC Metro Trip Planner for additional information.

How do you get from Union Station to the hotel?

From Union Station, take the Red Line going towards Shady Grove (Northwest) to the Woodley Park station (six stops). Walk two blocks to the Omni Shoream Hotel by heading out of the Woodley Park station at its 24th Street NW & Connecticut Ave exit and proceed down Calvert Street. Omni Shoreham Hotel: 2500 Calvert St NW, Washington, DC 20008

How much time should I allow if I am leaving directly from Capitol Hill to a local airport?

Allow 1 hour to get to your hotel to check out. Depending on which airport you are flying out of, you should leave yourself plenty of time to arrive in advance of your flight. Here are links to the three nearby airports, with some options:

  • Ronald Reagan Washington National Airport (DCA), 3 miles from downtown, generally only services destinations fewer than 1200 miles away. Check out this link for ground transportation options. This airport is very convenient. For less than $6, passengers can get from any location on the Metrorail system to the Metrorail station connected to Terminal B/C. Allow about 1 hour from downtown DC to DCA for your travel time.
  • Washington Dulles International Airport (IAD), 25 miles from downtown, has more carriers than DCA. Check out this link for ground transportation options. Consider the Silver Line Express Metroline to Bus option.
  • Baltimore-Washington International Airport (BWI), located about 45 miles north of Washington, DC, offers 650 domestic and 22 international flights daily. Check out this link for ground transportation options. You can take Amtrak from Union Station to BWI.  See Amtrak options from BWI. Allow about 2.5 hours for this option.

Is there parking at the Omni Shoreham Hotel?

Valet parking is available at the hotel at the rate of $49/day. Self-parking is not available.

Other

Is there a conference app?

If you have a smartphone, you could download the mobile app. You can even set your notifications to alert you when updates are made.

  • In your app store, search for “Grenadine Event Guide”
  • Once downloaded, open the app and enter in the event code: CCLDC2018
  • From the menu in the top left corner of the app, you can access the schedule, speakers, and other conference information.
  • As we get closer to the conference, we’ll be putting all relevant handouts, maps and information into the app for easy access.

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2018 Conference,
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