2019 November Lobby Day

Building bipartisan support for climate action, from blue to red and everywhere in between.

Why come to Washington, D.C. this November?

Support is growing in Congress for the Energy Innovation Act.  That’s thanks to 150,000+ CCL supporters, who repeatedly ask their members of Congress for meaningful climate action. To move this big climate change solution forward, a group of ordinary people will head to Washington, D.C. from all over the U.S. to ask Congress for more support. Can you join us? 

Our lobby days in Washington D.C. make a big impression on Congress – there’s no substitute for a group of constituents speaking from the heart to reach even the most seasoned member of Congress. Lobby Days are the culmination of the work that goes on in local chapters and by individuals during the year. Each local meeting, tabling event, letter to the editor and tweet helps set up a successful meeting. 

Never been to Capitol Hill? It’s an empowering experience to meet with members of Congress and their staff and to ask them for their support of this climate solution. You’ll have plenty of help – training, pre-scheduled appointments with Congressional offices, and the support of a team.

We hope to see you in D.C.!

Registration Fees and Deadlines

$99 due at registration

Registration closes at 5pm EST October 20th, 2019

The Venue

Omni_Shoreham_Hotel

Address

Omni Shoreham
2500 Calvert Street NW (Red Line – Woodley Park)
Washington, DC 20008

Phone: (202) 234-0700

Rooms rates starting at $229 per night, up to 4 people per room. Book by Oct. 11, 2019 to receive this rate.

Reserve a room

Schedule of Events


Frequently Asked Questions

Registration

Who is invited to attend November Lobby Day?

Everyone is invited to participate, regardless of your level of experience in CCL. We provide training for all levels of experience on the first day.

How do I register?

Please register at the top of this page. The regular registration deadline is October 20.

Is there a registration fee?

Yes, there’s a $99 registration fee.

What should I do if I need to cancel?

If you need to cancel, contact us as soon as possible by email or by phone at (619) 437-7142. The deadline for cancellations and refunds is October 20th. The lobby schedules are greatly impacted by last-minute cancellations, so we would appreciate as much advance notice of cancellations as possible. Refunds are only available through October 20th. You can still cancel after October 20th, but we cannot process your refund.

Are meals included in the registration fee?

Meals are NOT included in the registration fee. However, the area is packed with restaurants.

Whom should I notify if I need to cancel?

If you need to cancel, contact us right away by email or by phone at (619) 437-7142. Please understand the lobby schedules are greatly impacted by last-minute cancellations, so we would appreciate as much advance notice of cancellations as possible. Refunds are only available through May 20. You can still cancel after May 20, but we cannot process your refund.

May I pay by check?

Yes. When you register above, when you get to the payment section of the registration process, select “pay by check” and continue with the rest of the registration form. Please mail your check, made payable to Citizens’ Climate Education, to our office at 1330 Orange Ave #309, Coronado, CA 92118. Please put “2019 Nov. Lobby Day” in the memo. Your payment must be received by October 20, 2019.

Are scholarships available for registration, travel, and hotel expenses?

We strive to keep registration fees low to make it possible for as many people who want to attend to be able to do so. To request a registration discount or fee waiver, please email gro.y1571253346bbole1571253346tamil1571253346csnez1571253346itic@1571253346xobni1571253346.ecne1571253346refno1571253346c1571253346.

For financial support to offset travel and lodging for the conference, we recommend talking with your Group Leader or State or Regional Coordinator about local fundraising efforts.

Some volunteers have donated hotel or airline points to help other volunteers reduce their costs. You might also check out these online fundraising resources on CCL Community (login required).

May I assist others who need financial help to attend November Lobby Day?

Yes, please contact us by email or by phone at (619) 437-7142.

Can minors (those under 18 years old) attend November Lobby Day?

Yes! CCL believes in empowering young voices. Please note that conference attendees and lobbyists under the age of 18 require additional steps for registration. Here are the considerations that you should be aware of and steps you should take:

  1. All conference attendees and lobbyists under the age of 18 must be accompanied by a parent/legal guardian or chaperone. Chaperones must be approved by parents/legal guardians via a permission slip. Permission slips not received by October 20th may result in canceled registration and forfeiture of lobby spot.
  2. Both the chaperone or parent/legal guardian and the minor must be registered for the conference
  3. There is a limit of one minor per chaperone or parent/legal guardian on lobby day. 
  4. Minors attending with a chaperone must register and have permission slips completed by Oct. 20, 2019.

Permission slips: A personalized permission slip link will be sent to you and your parent/legal guardian after registering. For any questions regarding your permission slip or attending the conference as a minor, please email our membership coordinator Sara Wanous at gro.y1571253346bbole1571253346tamil1571253346csnez1571253346itic@1571253346pihsr1571253346ebmem1571253346.

Lobbying

May I change the lobby schedule I receive?

We kindly ask that you love the schedule you get. The process of coordinating the schedule is complex and changes have domino effects. Often there are more constituents than space available in Capitol Hill offices. Sometimes congressional staffers have requested a limit on the number of people attending the meeting. If for any reason you cannot attend a meeting, we ask that you contact the meeting leader, which can be found on your lobby schedule.

About how many meetings will I have? How many volunteers will be on the lobbying teams?

This November we anticipate that each person will have an average of 3 meetings with 6 people in each meeting. This is subject to change, of course, depending on how many offices we schedule appointments with and the timing of those meetings.

Who makes the appointments for lobby meetings in DC?

Designated CCL ‘Congressional Liaison’ Volunteers or Appointment Setters will make appointments with Congressional offices. In some cases, CCL interns will make appointments. If you have questions about the appointment setting process or responsibilities, email gro.e1571253346tamil1571253346csnez1571253346itic@1571253346yma1571253346.

How are lobby schedules created?

All lobby schedules are coordinated at the CCL office with a software program that prioritizes constituents and existing liaisons be placed in their district meeting if possible.

We cross reference the availability you provided when you registered, and we place you into appointments based on your availability, your congressional district, and the need for volunteers to fill meetings where we do not have any or enough constituents to fill the meeting. We try to have no more than 6 people per meeting, depending on the number of people we have attend the Lobby Day.

We kindly ask that you love the schedule you get. The process of coordinating the schedule is complex and changes have domino effects. Often there are more constituents than space available in Capitol Hill offices. Sometimes congressional staffers have requested a limit on the number of people attending the meeting. If for any reason you cannot attend a meeting we ask that you notify the meeting leader, which can be found on your lobby schedule.

How are lobby schedules created for minors?

To attend the conference and to lobby, attendees under the age of 18 must submit a signed parents’ permission form by Oct. 20th. (Send an email to gro.e1571253346tamil1571253346cnezi1571253346tic@p1571253346ihsre1571253346bmem1571253346 for a permission form.) The name of the parent or guardian that is accompanying the minor must be provided. Minors will be scheduled to lobby with their parent or guardian. There is a limit of 1 minor per chaperone.

Whom should I contact at CCL with my scheduling questions?

If you have questions about who is making the appointment or this process, please email gro.e1571253346tamil1571253346csnez1571253346itic@1571253346yma1571253346.

Can I request to be in a specific lobby meeting?

Yes, special requests must be submitted once you register. There’s a place on your confirmation email to request special consideration. Please keep in mind that we prioritize constituents to meet with their member of Congress, and there are no scheduling guarantees.

Will my Lobby Meeting Team have time to meet and prepare?

Meeting preparation matters! We ask the leader for each lobby team to contact the team members as soon as possible after everyone receives their lobby schedules to arrange a time to prepare for the meeting. Some CCL Liaisons have submitted meeting plans. If a plan was submitted it will arrive attached to your lobby schedule. 

It is not possible for us to designate specific times during the November Lobby Day event for your lobby team to meet, but to simplify finding your own best time, we have made the chart below. If you don’t hear from your team lead, you can also contact them. All contact information will be on your schedules, which will be emailed to you during the week before November Lobby Day.

Some teams arrange to meet by conference call prior to arriving in D.C. Many find a time to meet during the conference, either at a meal or on the lobby day itself. Often there is a time during the Tuesday lobby day when everyone can meet in a congressional cafeteria to plan, which you can determine by looking at your schedule.

To facilitate your preparations we suggest possible times to meet during meals, but it is up to each team to find their own time that works best. Here are the suggested times:

 

If Your Tuesday Meeting Starts At This Time: Meet During This Monday Break:

 

8:00 – 9:59 AMBreakfast (8:00 – 9:00 am)
10:00 – 11:59 AM1st Half Lunch (12:00 – 12:45 pm)
12:00 – 1:59 PM2nd Half Lunch (12:45 -1:30 pm)
2:00 – 2:59 PM1st Half Dinner (5:15 – 6:15 pm)
3:00 – 5:00 PM2nd Half Dinner (6:15 – 7:15 pm)

How do I get ready for Lobby Day?

Whether it’s your first time lobbying or your tenth, visit our Prepare for Lobby Day page to read through our recommended resources as a guide to walk you through the process of planning a powerful Lobby Day experience and the upcoming calendar of deadlines, helpful links and trainings.

How many members of Congress will we meet with?

Last year we met with over 400 offices for our November Lobby Day. We hope to surpass that number this year!

Can I drop in to a Lobby Meeting?

No, please do not just drop in to a lobby meeting or join a team you aren’t scheduled for. Consult your regional coordinator for advice if you think it is imperative that you be there. We put a lot of effort and advance planning into creating lobby teams, including making sure they aren’t too large and making sure everyone who is registered to lobby has a workable lobby schedule. The November lobby day is not a drop-in event. Advance registration and our Climate Advocate Training are expected of everyone who wishes to participate in the lobby day.

What is proper attire for Capitol Hill?

We suggest business attire for those participating in our Lobby Day on Capitol Hill on Nov. 12th. As our Legislative Director, Danny Richter, likes to say, “In DC, if you want to be taken seriously, you need to dress seriously!”. We encourage a suit and tie, skirt/dress pants with a professional top and jacket, or a professional dress.

Everyone should wear comfortable shoes (or bring a bag big enough to hide sneakers between meetings!). There will be a lot of walking in D.C., and many seasoned CCL lobbyists can tell you about their sore feet if you don’t believe us!

Casual or business casual attire is just fine for the educational part of the event on Monday Nov. 11.

What should I do with my luggage/bags while I am lobbying on Capitol Hill?

We recommend checking your bags at the front desk of your hotel if you plan to leave D.C. on Tuesday evening. Make sure you leave plenty of time for your last lobbying appointment (it could start as late as 5:30 p.m.) to get back to the hotel, pick up your bags, and then get to the airport or train station.

Another option is to consider luggage storage services such as Vertoe or Bag Taxi.

We do not recommend taking your luggage with you to Capitol Hill. You may experience problems with security at the federal buildings, you will be doing a lot of walking throughout the day, and the House and Senate offices are all very small and cannot accommodate luggage.

How can I get CCL Business & Thank You Cards?

When you meet with your members of Congress and their staff on the Hill, you can look like professionals by presenting your own CCL business cards. Follow the instructions from Community Lobbying Resources to create and order your own CCL business cards. Also, don’t forget the thank you cards. You can either print them at home, use a local printer, or order them through CCL’s signs.com store.

Program and Agenda

How is November Lobby Day different from the June Conference?

Our June conference is our biggest annual event and includes two full days of conference speakers, workshops and networking, followed by a day of lobbying on the Hill. November Lobby Day provides one day of training focused on preparing everyone for congressional meetings on the second day. You must participate in the training on Monday afternoon and evening in order to participate in the Tuesday congressional meetings. The Monday morning offerings are optional, unless you have not taken the Climate Advocate Workshop already, which is our required introduction to CCL’s lobbying methods.

What is the CCL Climate Advocate Training Workshop (CATW)?

The Climate Advocate Training Workshop focuses on CCL, our history, and our methods for generating political will, as well as the basics of how to lobby Congress using CCL’s specific approach. The training occurs at our International and Regional Conferences, our November Lobby Days, and when we are initiating a brand new group in a new area.

If you have not participated in CATW before the 2019 November Lobby Day, plan to attend the training led by Elli Sparks and Brett Cease at 9:30 a.m. on Monday, Nov. 11. You cannot lobby unless you have attended this training. It’s fine if you attended one at a previous national or regional conference or one organized by your local group.

If I've never attended CCL’s Climate Advocate Training Workshop (CATW), should I attend the session on Monday morning?

All Lobby Day participants are required to participate in the CCL Climate Advocate Training Workshop prior to lobbying. If you’re new to CCL or you never attended this training before (even if you’ve been with CCL for a while), plan to attend this basic training to lobby.

What's the difference between the Climate Advocate Training Workshop (CATW) and the training webinars leading up to November Lobby Day?

All Lobby Day participants are required to participate in the Climate Advocate Training Workshop (CATW) prior to lobbying. It provides you with and introduction to Citizens’ Climate Lobby and  what you need to know to lobby with us: our legislation, values, approach to lobbying, and methods for generating political will.  

The training webinars are optional, but strongly recommended. Our lobby training webinars are an outstanding supplement to our CATW. They focus on how to have effective lobby meetings with Congress and go into greater detail than the CATW. These webinars are offered live through CCL’s training program –here’s the upcoming NLD training schedule and see recent previous training recordings here).

What is the difference between the Climate Advocate Training Workshop (CATW) and the Online Climate Advocate Training (OCAT)?

While both trainings cover the same material about CCL, our history, methods for generating political will, and the basics of how to lobby Congress using CCL’s specific approach, OCAT does not allow you the opportunity to participate in a mock member of Congress meeting. This activity helps you understand at a practical level, the roles in at lobby meeting, how to plan an agenda, and putting it all together!

If you have completed the OCAT, but not the live CATW, we encourage you to attend the last 45 minutes 11:15 a.m. – 12 p.m. of the Climate Advocate Training on Monday, Nov. 11 so you can participate in the mock member of Congress meeting!

There are three workshop options Monday morning. Which should I attend?

  • If you have not completed Climate Advocate Training (either at a Regional Conference, June International Conference, November Lobby Day, or offered by your chapter), you should attend this workshop on Monday morning.
  • If you are a current State or Regional Coordinator, please attend the State and Regional Coordinator workshop.
  • If you do not fit into either of the above categories, you are warmly invited to participate in the Organizing and Team Building Workshop! We have a big job to do, and the more people we have in our chapters, the more we can get done in Congress and the district. This session will focus on how to build a strong team in your group and how to develop a diverse team. Whether you are a group leader, a liaison, an experienced volunteer, or newer to CCL, there are things (both big and small) that you can do to grow our organization and improve our teamwork. It will be led by our talented outreach coordinators, Princella Talley (Diversity Outreach Coordinator), Karina Ramirez (Diversity Outreach Coordinator), Clara Fang (Higher Education Outreach Coordinator), and Jim Tolbert (Conservative Outreach Director), who are not only skilled in reaching out to diverse groups, but are or have been CCL group leaders themselves. This session is for everyone, because team building is, not surprisingly, a group effort!

Lodging

What are the details on host hotel?

The host hotel is the Omni Shoreham, located at 2500 Calvert Street NW, Washington, D.C., 20008. For conference attendees, the rate starts at $229 per night with up to four people per room. You must book by Oct. 11 to receive the CCL rate. Visit our group room block reservation page on the hotel’s website to make your reservation. Reservations are made on a first come, first served basis and fill up quickly, we suggest you make your reservation early.

How can I find a roommate?

In order to facilitate the coordination of searching for roommates you will need to sign CCL’s  Liability Waiver for the Room Share Forum. Read the terms on that page and express your consent to the terms.  After you click submit you’ll be redirected to the room share forum. To find the forum later, on Community go to Connect With Others -> Sitewide Forums -> General -> Room Share.

Are there other lodging accommodations nearby?

Hostels (rates vary between $26-$40/night for dorm style accommodations)

You also might consider renting through Airbnb.

Some DC area CCL volunteers are offering rooms in their home for conference attendees to stay with them. If you are interested in this option, a volunteer-managed homestay portal website has been established to match up hosts and guests.

Travel

How long will it take to get from the doors of the Omni Shoreham Hotel to the steps of Capitol Hill?

Taking the Metro’s Red Line from the hotel and then walking over to Capitol Hill takes about 35 minutes.

Is there a subway/rail system near the hotel?

Yes, DC’s rail service is called Metro. The Red Line stops at Woodley Park, which is a couple of blocks away from the Omni Shoreham Hotel. Check out this DC Metro Trip Planner for additional information.

How do you get from Union Station to the Omni Shoreham hotel?

From Union Station, take the Red Line going toward Shady Grove (Northwest) to the Woodley Park station (six stops). Walk two blocks to the Omni Shoreham Hotel by heading out of the Woodley Park station at the 24th Street NW & Connecticut Ave exit and proceed down Calvert Street. The Omni Shoreham Hotel address is 2500 Calvert St NW, Washington, D.C., 20008.

How much time should I allow if I am leaving directly from Capitol Hill to a local airport?

Allow 1 hour to get to your hotel to check out. Depending on which airport you are flying out of, you should leave yourself plenty of time to arrive in advance of your flight. Here is some information for the three nearby airports:

  • Ronald Reagan Washington National Airport (DCA), 3 miles from downtown, generally only services destinations fewer than 1,200 miles away. Check out this link for ground transportation options. This airport is very convenient. For less than $6, passengers can get from any location on the Metrorail system to the Metrorail station connected to Terminal B/C. Allow about 1 hour from downtown DC to DCA for your travel time.
  • Washington Dulles International Airport (IAD), 25 miles from downtown, has more carriers than DCA. Check out this link for ground transportation options. Consider the Silver Line Express Metroline to Bus option.
  • Baltimore-Washington International Airport (BWI), located about 45 miles north of Washington, DC, offers 650 domestic and 22 international flights daily. Check out this link for ground transportation options. You can take Amtrak from Union Station to BWI.  See Amtrak options from BWI. Allow about 2.5 hours for this option.

Is there parking at the Omni Shoreham Hotel?

Valet parking is available at the hotel at the rate of $55/day. Self-parking is not available.

Is there a way to offset my carbon emissions for my travel to the Conference?

Volunteers wishing to offset their carbon footprint from traveling to and from the conference can do so via the United Airlines’ CarbonChoice program if you are flying via United, or use common carbon offset programs like Carbonfund or TerraPass to support projects designed to help reduce greenhouse gases.

Other

Is there an app with the conference schedule?

If you have a smartphone, you can download the mobile app. You can even set your notifications to alert you when updates are made.

  • In your app store, search for “Grenadine Event Guide”
  • Once downloaded, open the app and enter in the event code: 2019NLD
  • From the menu on the bottom, you can access the schedule, speakers, and other event information.

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Please check this out on https://citizensclimatelobby.org.

2019 November Lobby Day,
https://citizensclimatelobby.org/november-lobby-day-2019/

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